ENFILADE TECHNOLOGIES — EXECUTIVE ROADMAP (MD)

0. PURPOSE

Create a federally incorporated, Ontario-registered vendor that can lawfully bid, win, and deliver DND/GC contracts in three avenues:

  • A1: DDA-SCI / “DDAXI” Component Library
  • A2: CASK/PSCC “CAN-ION” Simulator
  • A3: Digital Tools Ecosystem sustainment

Target: first contract awarded before 31-Mar-2026.

1. LEGAL ENTITY AND TAX — “BID-READY CORP” CHECKLIST

1.1 Federal Incorporation (CBCA)

  • NUANS name search or numbered corp.
  • Articles of Incorporation.
  • Initial registered office + first directors.
  • Request CRA Business Number during filing. (ISED Canada)

1.2 Ontario Registration (federal corp carrying on business in ON)

  • File Corporations Information Act Initial Return (generates Ontario Corporation Number).
  • Register extra-provincially via Ontario Business Registry; file within 60 days of commencing business in Ontario. (Central Forms Repository)

1.3 Minute Book + Ownership

  • Resolutions: issue 100% common shares to founder; appoint officers; banking resolution.
  • Directors’ and officers’ consents.

1.4 GST/HST

  • Must register when >$30,000 in taxable revenues in a single quarter or over four consecutive quarters; may register earlier to claim ITCs. (Government of Canada)

1.5 Banking (BMO)

  • Open corporate account with: Articles, BN, IDs, beneficial ownership details; board banking resolution.
  • Decide capitalization: paid-in capital vs shareholder loan.

1.6 Beneficial Ownership / ISC Register

  • Maintain “individuals with significant control” register; be prepared for federal public filing. (www.gazette.gc.ca)

1.7 Workers’ Compensation + CRA Status

  • WSIB only if employees in covered industries; apply CRA employee/contractor tests before hiring. (Government of Canada)

2. FEDERAL SUPPLIER ENABLING — “BID-CHANNELS ON”

2.1 Supplier Identity

  • Register in SRI to obtain or confirm Procurement Business Number (PBN) for any buys still outside SAP Business Network. (Government of Canada)

2.2 Tendering Platform

  • Create supplier account on SAP Business Network via CanadaBuys; this is the GC tendering and submission platform. (Canada Buys)

2.3 Professional Services On-Ramps (CPSS)

  • Enrol in CPSS ePortal and apply for:

    • ProServices (mandatory below certain thresholds for many IT/IM roles).
    • TBIPS / TSPS (task-based professional services).
    • SBIPS (solutions-based, outcome contracts). (Public Services and Procurement Canada)

2.4 Payment Rail

  • Set up Receiver General direct deposit for suppliers. (Government of Canada)

3. SECURITY + CONTROLLED GOODS — “LAWFUL ACCESS”

3.1 Personnel Security (people)

  • Reliability or Secret screening via PSPC Contract Security Program (CSP); requests flow through an eligible sponsoring org (contracting authority or prime). (Government of Canada)

3.2 Organization/Firm Security (facility)

  • Firm clearance only when a requirement demands it; organization must be sponsored (no “pre-clear” without need). (Government of Canada)

3.3 Controlled Goods Program (if work touches controlled tech/data)

  • Register CGP: appoint Authorized Individual, appoint Designated Official, complete DO training, file application and comply with program requirements. (Government of Canada)

3.4 ITAR/US-origin data

  • Align with CGP; segregate non-cleared personnel; confirm ITAR handling obligations. (deccs.pmddtc.state.gov)

4. CONFLICT OF INTEREST — “NO TAINT”

  • DND student employee + CAF Class A reservist: disclose via COI office; comply with DAOD 7021-1; recuse from any procurement influence or non-public info use. (Government of Canada)

5. HOW CONTRACTS ARE AWARDED — “ROUTES TO YES”

5.1 Competitive

  • GC posts RFPs/RFQs via CanadaBuys/SAP Business Network; suppliers submit bids; evaluation; award. (Canada Buys)

5.2 Non-Competitive (exceptions)

  • Government Contracts Regulations s.6 exceptions (e.g., only one supplier, emergency, etc.).
  • ACAN: department posts intent to award to a named supplier; if no valid Statement of Capabilities, they award. (opo-boa.gc.ca)

5.3 Standing Methods of Supply

  • ProServices, TBIPS/TSPS tasking, SBIPS solutions procurements through CPSS. (Public Services and Procurement Canada)

5.4 Innovation Channels

  • DND IDEaS challenges (R&D/prototype).
  • Innovative Solutions Canada “Testing Stream” (prototype buys tested in GC). (Government of Canada)

6. THREE AVENUES — “CONTRACT MODELS AND ENABLERS”

A1. DDA-SCI / “DDAXI” Component Library

  • Contract type: ProServices task (role-based dev) or SBIPS solution (outcome-based).
  • Security: personnel Reliability/Secret per data boundary; no facility clearance unless specified.
  • IP: Crown licence with vendor background IP retained; escrow if required.
  • Sole-source pathways: ACAN or GCR s.6(d) “only one supplier” with justification around unique context + reuse ROI. (opo-boa.gc.ca)

A2. CASK / PSCC “CAN-ION” Simulator

  • Models: SBIPS solution; or ISC Testing Stream to fund prototype testing; or IDEaS challenge alignment.
  • Licensing: perpetual Crown-use, with vendor-hosted SaaS or on-prem; maintenance as CLINs.
  • Security: evaluate CGP need if any controlled technical data; otherwise Protected B SaaS posture. (ISED Canada)

A3. Digital Tools Ecosystem (sustainment)

  • Contract type: TBIPS/TSPS roles for sustainment team; or SBIPS managed service package.
  • Data: Protected B controls; bilingual deliverables and accessibility conformance as required.
  • Non-competitive: ACAN justified by operational continuity and unique incumbent knowledge if permissible. (opo-boa.gc.ca)

7. EXECUTION TIMELINE — “MONDAY START” (DATED: MON 22-SEP-2025)

Week 1

  • Confirm Kingston registered office service at Sanctuary Co-Working.
  • File CBCA incorporation; request CRA BN and program accounts. (ISED Canada)
  • Minute book + 100% share issuance; banking resolution.
  • Draft subcontractor, NDA, IP assignment templates.

Week 2

  • Ontario Initial Return + extra-provincial registration. (Central Forms Repository)
  • Open BMO corp account; deposit initial capital.
  • Register SRI; obtain/confirm PBN. (Government of Canada)
  • Create SAP Business Network supplier account. (Canada Buys)
  • Set up Receiver General direct deposit. (Government of Canada)

Week 3

  • Enrol in CPSS; begin ProServices category pre-qualification; plan TBIPS/TSPS/SBIPS packages. (Public Services and Procurement Canada)

  • Build 1-page corporate capability + two draft SOWs:

    • “HQ Digital Component Library — outcomes, acceptance criteria, sustainment”
    • “CAN-ION Simulator — MVP scope, security boundary, run-time environment”

Week 4

  • COI disclosure to DND/CAF; written recusals; document file segregation. (Government of Canada)
  • Security plan: identify personnel screening level; line up sponsorship path via client or prime. (Government of Canada)

Weeks 5–6

  • Submit ProServices/TBIPS/TSPS qualifications as intake windows permit. (Public Services and Procurement Canada)
  • Stand up CanadaBuys saved searches for Army/ADM(IM)/training/simulation.
  • Insurance placement: CGL, Tech E&O, Cyber.

Weeks 7–10

  • If requirement is time-critical and unique, prepare ACAN package with client.
  • In parallel, prepare competitive SBIPS/TBIPS responses for nearest live opportunities. (opo-boa.gc.ca)
  • If controlled goods exposure is likely, initiate CGP registration (AI + DO + training). (Government of Canada)

Nov–Dec 2025

  • Submit at least one bid: A1 ProServices task or A2 SBIPS/ISC Testing Stream prototype. (ISED Canada)
  • Confirm contractor onboarding artifacts: direct deposit confirmation; vendor profile; security sponsorship details.

Jan–Mar 2026

  • ACAN challenge window monitoring or competitive evaluation clarifications.
  • Post-award: task authorization, security screenings finalized, kickoff, delivery plan. (Public Services and Procurement Canada)

8. OPERATIONS BASICS — “STAY COMPLIANT”

  • Contractor vs employee classification per CRA tests; T4A where applicable. (Government of Canada)
  • Keep records supporting GST/HST ITCs if registering early. (Government of Canada)
  • Maintain ISC register and beneficial owner records. (www.gazette.gc.ca)

9. BID PACK — “REUSABLE CORE”

  • Corporate profile + capability one-pager.
  • Key personnel resumes with matrices aligned to CPSS categories.
  • Past performance write-ups (student project experience reframed as outcomes, metrics).
  • Management plans: QA, security, risk, schedule, staffing.
  • IP/licensing stance: vendor background IP retained; Crown licence; data escrow terms.
  • Pricing models: time-and-materials (TBIPS/TSPS), firm fixed price with milestones (SBIPS/ISC/IDEaS).

10. GLOSSARY — “WHAT THE TERMS ACTUALLY MEAN”

  • CBCA: Federal corporate statute used to incorporate; lets you operate nationally with extra-provincial registration. (ISED Canada)
  • SRI / PBN: Supplier Registration Information system issues a Procurement Business Number still used where buys aren’t processed in SAP BN. (Government of Canada)
  • CanadaBuys / SAP Business Network: GC’s electronic tendering and submission platform. (Canada Buys)
  • CPSS: Centralized Professional Services System. Portal to manage ProServices, TBIPS/TSPS, SBIPS. (Public Services and Procurement Canada)
  • ProServices: Mandatory supply arrangement for many professional services under threshold. (Public Services and Procurement Canada)
  • TBIPS/TSPS: Task-based IT/professional services arrangements. (Public Services and Procurement Canada)
  • SBIPS: Solutions-based informatics services (outcome contracts). (Public Services and Procurement Canada)
  • ACAN: Advance Contract Award Notice; public notice of intended non-competitive award with challenge window. (opo-boa.gc.ca)
  • GCR s.6: Legal exceptions allowing non-competitive award. (Justice Laws)
  • CSP: PSPC Contract Security Program; personnel and organization screenings; firm screening requires sponsorship tied to a requirement. (Government of Canada)
  • CGP: Controlled Goods Program; mandatory registration for examining/possessing/transferring controlled goods/technical data. (Government of Canada)
  • IDEaS: DND innovation program funding defence challenges. (Government of Canada)
  • ISC Testing Stream: GC program that buys/tests pre-commercial prototypes. (ISED Canada)

11. MINIMUM VIABLE COMPLIANCE PACK — “DOCUMENTS ON HAND”

  • Articles + Minute book; BN confirmation; Ontario Initial Return.
  • SRI/PBN; SAP Business Network account IDs.
  • COI disclosure/recusal letters on file. (Government of Canada)
  • Insurance certificates; direct deposit confirmation. (Government of Canada)
  • Security plan outline; CGP decision memo and, if needed, DO training status. (Government of Canada)

12. DECISION POINTS — “REDUCE LEAD TIME”

  • If client can justify GCR s.6(d) or use ACAN, pursue directed path while maintaining competitive track in parallel. (opo-boa.gc.ca)
  • If security sponsorship is the gating item, subcontract under a cleared prime for immediate execution while Enfilade’s screenings progress. (Government of Canada)
  • If prototype path is faster, align A2 with ISC Testing Stream or IDEaS challenge calendar. (ISED Canada)